Packed with innovative features, it’s designed to transform the way you engage with candidates and clients. But what makes it so special? And how can it ignite your email marketing success?

We know you’re curious. So, without further ado, let’s explore more.

6 ways in which we can boost your email marketing efforts

1. AI-generated ready-to-use email templates

We totally understand that crafting the perfect email for every situation can be time-consuming. 

That’s where Recruit CRM comes to your rescue. You can find email templates within the app to use at your disposal. 

And the cherry on the top? It’s the ChatGPT integration. This feature uses artificial intelligence to create tailored email templates based on custom prompts. 

The AI-generated templates ensure that your emails are not just professional and effective, but also have a personal touch that resonates with the recipients.

2. Personalized bulk emailing

When you have a large pool of candidates or clients to reach out to, personalized bulk emailing is a lifesaver. 

Recruit CRM allows you to send emails to hundreds of candidates at once, yet each email feels personal and unique to the recipient. 

This way you will be able to amplify your reach while ensuring that each communication message is tailored to the individual. 

3. Automated email sequencing and triggers

Imagine being able to set up a sequence of emails once and then letting the system take over. With Recruit CRM’s automated email sequencing and triggers, you can do just that.

This feature allows you to automate a series of emails based on specific actions or triggers.

Whether it’s a follow-up email after a candidate’s application or a reminder for an upcoming interview, the system ensures that the right email is sent at the right time. 

4. Seamless integrations

In today’s digital world, we often find ourselves juggling multiple platforms and tools. Recruit CRM’s seamless integrations feature helps bridge this gap. 

Whether it’s your Google, Zoho, Office365 mailbox, or any other platform, you can sync it with our AI recruiting software. 

This means you can send and receive emails directly from within the CRM, eliminating the need to switch between different platforms. 

5. Robust reporting

Keeping track of all your email marketing activities can be a daunting task. But with the reporting and analytics feature, you get a daily email report of all the candidates who’ve applied on your website.

This feature acts as a daily digest, providing you with a comprehensive overview of your recruitment activities.

Staying updated becomes effortless, as no crucial information slips through the cracks, empowering you to make informed decisions at all times.

6. Email blacklisting and hiding

For recruiters, confidentiality is paramount. Recruit CRM’s email blacklisting and hiding feature ensures that your confidential communication remains that way. 

Certain candidates or contacts can be blacklisted, effectively concealing all email communication with them from the rest of your team.

For an added layer of privacy, the option to hide all your emails with candidates and contacts from your team is also available. 

Frequently asked questions

1. Can I start using Recruit CRM for free?

Absolutely! Recruit CRM offers a free, unlimited trial, and the best part? No credit card details are required. 

So, you can dive right into the world of streamlined recruitment without any strings attached. Ready to get started? Click here to sign up. 

2. Does Recruit CRM offer any features to help with candidate engagement?

Yes, the recruiting software offers features like personalized bulk emailing and AI-generated email templates that can significantly enhance candidate engagement. 

These features allow you to send customized and relevant messages to job applicants, improving their experience and engagement with your brand.

3. How can Recruit CRM help with recruitment marketing? 

Recruit CRM improved your recruitment marketing by enabling targeted email campaigns, automating communications, and providing insights through robust reporting. 

It’s a comprehensive tool for attracting and engaging candidates effectively. You can also its seamlessly integrate 5000+ apps to ensure a smooth workflow.

Find out which is the best applicant tracking system and some of the key features to look out for.

Top 10 best applicant tracking systems for recruiters

1. Recruit CRM – Highest-rated & best overall

Recruit CRM is the perfect applicant tracking system if you’re looking for a single solution to all your hiring needs. 

This powerful ATS + CRM lets you customize your sales pipeline, parse hundreds of CVs at one go, source candidates quickly, and easily manage clients and candidates under one platform.

The cherry on top is its user-friendly interface and the ability to tailor the software completely to your business needs!

Features that make Recruit CRM the highest-rated on top review sites:

• 24*7 live support with customer queries answered in under 2 minutes!
• Quick 5-minute setup 
• Access to predictive recruitment reports
• Mobile app for on-the-go recruiting
• Chrome extension for candidate sourcing

In fact, kpCompanies saves their 10+ hours every week with Recruit CRM.

2. Freshteam by Freshworks – Ideal for passive candidate sourcing

Freshteam is perfect for businesses of all sizes—particularly growing firms with evolving needs. Their software supports hiring, onboarding, employee data, and HR workflows all in one place.

With Freshteam’s ATS, you can fulfill all your recruitment needs, from sourcing passive candidates to setting up interviews, creating a talent pool, candidate screening, and much more. 

Its features include: 

• Centralized employee information system
• Onboarding for new hires
• Time off/leave management for employees

3. iCIMS – Perfect for diversity hiring

iCIMS offers a cloud-based applicant tracking system built for commercial and large, global employers. With tools for recruitment automation and pre-screening, recruitment agencies can effectively optimize their hiring strategies to keep up with client demands. 

If diversity hiring is your priority, iCIMS is an excellent choice as it helps source candidates through bias mitigation and tracks your DEI efforts. 

Its features include:

• Candidate assessment and interview scheduling 
• Job advertising directly from your ATS
• Mobile app for candidate communication 

4. JazzHR – Best for collaborative hiring

JazzHR is a robust, user-friendly, and reasonably priced recruiting software created to assist expanding businesses in their hiring objectives. 

It helps recruiters quickly find and hire the right candidates, replacing time-consuming and manual hiring procedures.

JazzHR has three plan options: Hero, Plus, and Pro starting from $49 per month. 

Its features include:

• Quick candidate sourcing techniques
• Easy collaborative hiring
• Custom reporting

5. VidCruiter– Ideal for data-driven recruiting 

VidCruiter is a platform where you’ll find a solution for all your hiring functions, whether it’s applicant tracking, video interviewing, scheduling, or reference checking. 

Their applicant tracking system helps enhance the candidate experience through interview flexibility, mobile-first hiring, and customizable, automated alerts at each stage of the process. 

VidCruiter’s most loved features include:

• Powerful automation
• Data-driven tools
• Integrations with other VidCruiter platforms

6. JobDiva – Perfect for a centralized workflow 

JobDiva’s cloud-based recruitment software delivers applicant tracking, customer relationship management modules, and an entire suite of recruiting solutions for today’s recruiters. 

This cloud-based applicant tracking system is designed to streamline candidate and client relationship management. 

Its features include:

• Mobile-friendly applicant tracking system
• Data security and cross-platform/cross-browser usage
• Candidate onboarding

7. Bamboo HR– Best for centralizing interviews

Bamboo HR, an award-winning HR software, helps growing enterprises centralize, automate, and secure their data. 

Bamboo HR’s prices are pretty simple, affordable, and transparent, with two available plans, Essential and Advantage, starting at $99 per month after a free seven-day trial. 

With Bamboo HR, you can complete all your recruiting tasks in one place, including:

• Managing client and candidate data 
• Recruiting and onboarding candidates
• Centralize interview recordings, employee time tracking, and payroll

8. Hireology – Ideal for building a talent pipeline 

Hireology is an all-in-one recruiting platform designed to manage complex hiring and retention challenges. 

Recruiters can easily build and nurture their talent pipeline through Hireology as it automatically identifies top candidates through automated screening, skills testing, reference checking, and background checks. 

Popular Hireology features include:

• Diverse candidate sourcing
• Digital onboarding
• Recruitment analytics and insights

9. Oorwin – Ideal for AI-driven recruiting 

Oorwin’s AI-enabled recruitment solution allows users to source, hire, and onboard talent intelligently. Recruiters can screen applicants for open roles using intelligent candidate matching and ranking.

Their AI-powered sourcing allows you to source strong and passive candidates from multiple channels. Recruiters can readily manage applicants based on interest and skill, initiate interviews, and manage resumes using applicant tracking and interview management. 

Oorwin’s best features include:

• AI-driven candidate ranking and analytics
• Automated job search
• Email integration

10. Breezy HR– Best for candidate management

Breezy HR helps automate candidate management, collaborative hiring, and interview scheduling. 

With their AI-backed hiring features, recruiters can share and review candidate assessments and recommendations in one go. From attracting candidates to the final hiring stage, Breezy HR helps optimize end-to-end hiring. 

Best features of Breezy HR:

• Candidate activity tracking
• Background screening
• Easy candidate viewing options

Also read: Reasons why people are switching to Recruit CRM

Must-have applicant tracking software features 

1. Automation & customization

A poor workflow is the greatest obstacle to productivity for any recruiter!

Sourcing, nurturing, engaging, and hiring candidates involves many tasks that pile up on the workload and can be highly time-consuming.

The best applicant tracking systems today make all those tedious tasks much more manageable with the help of automation and customization.

With automation, recruiting teams can schedule interviews, share job postings, collect feedback, screen candidate profiles, and streamline communication with a click of a button!

The best ATS will allow you to personalize it according to your recruitment needs. Customization can include adding more users, changing candidate requirements, and personalizing viewing options, making the software more user-friendly.

Top applicant tracking systems will even allow you to create message or email templates to automate the hiring process further.

2. Third-party integrations

One of the most crucial considerations when investing in ATS software is the availability of integrations and API.

When an ATS easily integrates with your social media, job boards, and email, the recruitment process becomes much more streamlined and manageable.

Third-party integrations and API help keep all your tools centralized under one platform. This way, you won’t have to keep multiple tabs open, which can become confusing.

The best Applicant Tracking Systems should contain all necessary integrations; otherwise, you’ll have a fragmented system that complicates hiring.

Here are some integrations that are present in most ATS’ these days–

• Job boards
• Social media platforms
• Email and other communication apps
• Your website

You might also like: How to Calculate the ROI of an ATS?

3. Mobile-friendly

We live in a world where we rely on mobile gadgets to complete our day-to-day tasks.

Consequently, your ATS of choice should be mobile-friendly, especially if you want to complete hiring tasks on the go.

With remote working environments becoming a norm, a mobile-friendly applicant tracking system is a must!

At least 77% of job seekers use mobile for job applications and job searching.

With such a high volume of mobile applicants and with the popularity of remote hiring, you’ll need a mobile-friendly system that easily adapts to different devices and operating systems.

So when you’re on the hunt for the best ATS, make sure it is available with a mobile app for on-the-go recruiting! 

4. Candidate relationship management

Without a doubt, applicant tracking systems are the backbone of recruitment processes but have you ever considered integrating your ATS with a client/candidate relationship management System?

Maintaining and building candidate and client relationships is crucial for any recruiting team.

You need an ATS with a CRM add-on that helps you manage your talent pool and clients.

91% of organizations with ten or more employees use a CRM solution.

A CRM integration helps maintain and create talent pools and build fruitful relationships with past candidates, clients, and new hires.

With an effective CRM integration, you’ll no longer have to spend hours trying to maintain spreadsheets and files, as your candidate database will be automatically maintained.

5. Cloud-based software solution

The rise of cloud-based ATS software has been one of the most significant developments in recruitment technology. 

A cloud-based system might not be on your list of key features, but it can make quite a difference in productivity, hiring team collaboration, and streamlining the hiring process.

With cloud-based software, you’ll no longer have to worry about restricted access to client and candidate information, as hiring team members can access your database anywhere.

6. Easy candidate sourcing

We all know how time-consuming and challenging sourcing can be, yet it is the most crucial step to hiring.

An easy candidate sourcing tool helps eliminate repetitive manual work and reduces a massive amount of time.

A powerful applicant tracking system with an intelligent candidate sourcing feature will allow you to enrich your talent pipeline and help you source quickly for hard-to-fill roles.

An ATS with an effective candidate sourcing feature will allow you to connect with the right candidates in just a few clicks by presenting you with the most relevant candidate data.

With intelligent features like Boolean search, recruiters can easily leverage large databases like LinkedIn, Indeed, and Google to perform relevant candidate searches.

Also read: How to use Recruit CRM’s chrome extension for easy candidate sourcing?

7. Reports & analytics dashboard

Data-driven recruiting is being widely adopted by many organizations and recruitment agencies to make the best hiring decisions.

Some of the best applicant tracking systems provide intelligent reports and analytics to help recruiters make more informed hiring decisions and improve recruitment strategies.

Recruitment agencies can easily refer to these reports to gain meaningful insights into what requires attention and what is working for them.

With intelligent KPI reports and metrics, recruiters will no longer have to play the guessing game, allowing them to make better decisions in the long run!

8. Interview scheduling

Managing interviews can add significant time and stress to recruitment, but with automated interview scheduling, an ATS can further accelerate this process for recruiters.

An ATS equipped with an interview scheduling feature helps prevent double bookings, interview overlaps, and inaccurately recorded candidate data.

Make sure your applicant tracking system of choice is equipped with the following functions:

• Allows you to quickly schedule interviews and appointments without switching apps
• Allows calendar integration to view team members’ calendars easily
• Collects candidate feedback

Apart from these features, an interview management feature includes automatic reminders and notifications for your hiring team and even candidates. This way, recruiters can keep track of their busy schedules and keep candidates informed through automated messages.

You can even integrate your video interviewing platform for quick candidate assessments.

Ultimately, an effective interview scheduling feature is a win-win for both parties as it provides a positive candidate experience!

9. Resume parser

Manually screening candidate resumes is a thing of the past.

Instead of relying on manual efforts, a resume parsing feature automatically scans hundreds of resumes at the click of a button!

A resume parser feature works by extracting critical candidate criteria and presenting recruiters with the most relevant data.

The tool automatically highlights the resumes of the best candidates and eliminates unqualified candidates allowing recruiters to move on to the next phase of hiring effortlessly.

Resume parsing technology allows recruiters to automatically gather, store, and organize large quantities of resumes and candidate information in their database.

Once acquired, the data can be easily stored, searched, and filtered for qualified candidate selection—speeding up the entire hiring process.

10. Security

Recruiters deal with highly sensitive candidate data.

Therefore, high-grade security and stability in an ATS are a must.

It’s very easy to be taken away by all the exciting features, but ultimately if it does not provide stability and security, the system loses its integrity.

Make sure your ATS of choice meets all the security standards. Keep an eye out for uptime and data encryption, and ensure that SSL sessions and passwords protect interactions.

Your hiring process and data should be safe and stable. Or else it’s not worth the investment.

Top review sites for the best applicant tracking system recommendations

1. Capterra

If anyone wants insight into the latest technology or digital tools, Capterra is your place to be!

Capterra is a goldmine full of 100% genuine customer reviews for 800+ software categories, including recruiting software and candidate relationship management tools.

With over 1.5 million validated reviews, Capterra is a reliable site that can help you make intelligent decisions about digital tools to empower your recruitment business.

If you didn’t already know, Recruit CRM’s ATS + CRM software is rated 4.9/5 on Capterra!

2. Software Advice

Software Advice is your complete guide to the top software solution options.

With in-depth research and even a quick chat via call or email, users can make the right choice for their needs with a personalized list of recommendations.

From recruiting software to other human resources tools, you can find a whole range of software categories to make the most informed decision.

On that note, did you know Recruit CRM has been recognized as the #1 software for recruitment agencies on Software Advice, making it highly reliable?!

3. G2

If you’re still not sure whether you’ve made the best decision for your recruitment software of choice, then head to G2—the largest and most trusted software marketplace.

More than 60 million people rely on G2 annually, including employees from Fortune 500 firms and tech companies like Microsoft. With 2100+ software categories, recruitment agencies, recruiters, and hiring teams from all industries can find the perfect software for their business needs.

Check out Recruit CRM on G2 and discover why it is being loved by recruiters worldwide!

Guidelines for choosing the best applicant tracking system from review sites

Researching the best applicant tracking system for your recruitment needs can be a long and overwhelming process that can take weeks or months.

With software review sites like the ones mentioned here, large or small businesses can quickly fast-track this process and make a much more informed decision.

Research shows that software buyers with access to review sites spent an average of five months less time than those who relied on generic internet searches and social media.

But before you hop on to any review site and make a decision, here are a few guidelines to keep in mind:

1. Identify common themes in reviews

As you browse through recruitment software reviews, keep a close eye on common themes in the comments. For example, identifying keywords like ease of use, performance management, user-friendly UI, and integrations can reflect themes in peer reviews.

Recurring themes can include:

• Common complaints or praise for key features
• Comments about a user-friendly interface
• Lack of a particular feature
• Comments on the software’s impact on recruitment workflow and business
• Complaints or praise regarding customer support

If certain themes are highlighted in multiple reviews, your hiring team may experience the same.

2. Pinpoint key features through reviews

Many software users provide in-depth reviews on how they use a recruitment software for their businesses.

So, take the time to read reviews from recruiters in a similar industry or client base and note the features they consider essential. This information can help you further refine your recruitment software needs.

You can also get an idea about the ROI you’ll get out of a particular ATS feature compared to the pricing plan.

You might also like: Recruit CRM vs other ATS

3. Evaluate reviews in terms of relevance

While software review sites may provide equal and unbiased access to many real-time user reviews, they can be overwhelming.

This is why it’s essential to base your judgment on relevant reviews through the provided filters. For example, you can filter and sort software solutions and reviews based on the size of their business, opted pricing plan, and more.

With these filters, you can easily shortlist the best ATS software solution as per your recruitment needs.

Best applicant tracking systems for ease of use and customer support

If you want to get the most out of your applicant tracking system, ease of use and customer support are integral!

If your recruiting software is not user-friendly, difficult to use, and lacks a good support team, your investment ends up wasted. 

To play it safe, software review sites are the ideal place to research the ease of use of an ATS. Plus, you’ll get real customer testimonials about a provider’s support. 

We don’t want to blow our own trumpet, so we recommend checking out Recruit CRM on Software Advice so you can see for yourself why customers love us for our customer support and ease of use! We’ve got a 5-star rating for ease of use and have been recognized as a 2022 Front Runner. 

How to get the best out of your ATS software

We all know there are countless benefits to using applicant tracking software. A top applicant tracking system can do everything from talent management to maintaining communication with hiring managers!

But without a proper understanding of the true potential of your recruitment software, your ATS or CRM software will function more as a liability rather than an asset.

So if you want to make the most of your software solution for the highest ROI, here are three tips to get the most out of your recruitment software:

1. Take advantage of social recruiting

Social recruiting has earned a prominent place in talent acquisition for all the right reasons.

The best applicant tracking systems can help recruiters take advantage of social recruiting by integrating the software with job boards, career sites, email, and other essential recruiting tools.

This way, hiring teams can automate tasks like job postings, updating job descriptions, sending bulk messages, managing careers pages, and even sourcing candidate profiles.

By making use of these features, recruiters can keep everything centralized under one platform without relying on multiple tools or windows.

2. Talent rediscovery

Many recruiters don’t realize this, but their recruitment software is actually a goldmine of top talent waiting to be rediscovered!

When it comes to filling roles for new job openings, recruiters jump at sourcing new candidates, completely overlooking their existing database.

The best part about any applicant tracking system is how candidate information is automatically stored and organized, making it easy for you to come back to.

So the next time you have a role to fill, browse through your existing database and see if there’s some talent waiting to be rediscovered!

3. Make use of your CRM software

Most applicant tracking systems today come equipped with a CRM tool. CRM software makes candidate sourcing easier by allowing hiring teams to create talent pools and nurture relationships with clients and candidates.

64% of companies say CRM solutions are very impactful for their business.

An intelligent CRM solution can make candidate and client interactions much more efficient, making it a great boost for your employer brand.

Ultimately, your recruitment software and CRM will work cohesively as a complete talent intelligence hub for your recruitment business!

Why you should sign up for Recruit CRM

From parsing resumes to maintaining client and candidate relationships, Recruit CRM’s applicant tracking system provides it all!

Trusted by more than 80 recruitment agencies worldwide, we have ensured that each customer is provided the best services through our powerful software and customer success team.

Don’t just take it from us—our ratings on Capterra and G2 say so themselves!

From being the highest-rated software in the recruitment software category on Capterra to being recognized as the #1 software for recruitment agencies on Software Advice, we’re proud to serve recruitment agencies worldwide.

Our feature-rich Applicant Tracking System provides all the key features for the smoothest recruitment workflow and hiring process.

Apart from our powerful ATS + CRM software, we have made candidate sourcing a piece of cake through our Chrome extension.

If you’re looking for one of the best Applicant Tracking Systems with all the key features specifically tailored to suit your recruitment needs, then Recruit CRM is the perfect choice!

3 things to consider before investing in an applicant tracking system

1. Understand your recruitment needs

Choosing the best recruitment software requires understanding how the system will align with your business needs.

As a hiring team, you need to understand your workflow and what kind of ATS features you rely on the most to streamline the recruitment process.

For example, if your recruitment agency prioritizes sourcing, you’ll have to make sure you’re investing in applicant tracking software with proper candidate-sourcing features. 

On the other hand, if maintaining candidate and client relationships is a business need for you, an ATS with a candidate relationship management system is a must-have.

2. Responsive customer support

No one wants to splurge on a software only to find it full of bugs with an irresponsive customer support team!

Customer support is often overlooked when recruitment agencies invest in a recruitment software, but a positive support team is what will save you hours in the long run!

Always ensure you invest in an ATS that has customer support readily available at any given time to address any technical issues you may face. Without a stellar customer support team, you’ll end up disappointed with your investment.

3. Pricing & onboarding

Different ATS providers offer different pricing models.

The most widely used pricing you’ll find is charging by feature or per user through a monthly subscription base. Pricing models can also depend on your usage or the team size.

Apart from suitable pricing, consider the onboarding and migration process. Research how the ATS providers will back up your existing data and what the training and onboarding look like. 

Now that you have a better idea of what you need to consider when investing in an applicant tracking system let’s look at the key features recruiters must look out for.

Frequently asked questions

1. What is an applicant tracking system?

Applicant Tracking Systems function as a compliance tool for HR teams and agency recruiters.

There are many features in an Applicant Tracking System that streamline recruitment processes, including resume parsing, bulk emailing, interview scheduling, sourcing, and much more. However, one of the most notable features is its ability to automate time-consuming tasks.

2. How do applicant tracking systems work?

An Applicant Tracking System intelligently collects and stores candidate information, including resumes and applications, in a database for recruitment processes.

Recruitment software imitates the human mind by scanning resumes for keywords, uses AI to source qualified candidates, and tracks applicants throughout the hiring process.

3. Why is an applicant tracking system important?

Applicant Tracking Systems come with several powerful features that provide effective solutions to recruitment and hiring.

More importantly, an ATS eliminates the manual workload of recruiters, which speeds up the entire recruitment process.

Apart from streamlining hiring processes, an ATS helps minimize the possibility of a wrong hiring decision through AI and powerful filtering and search options.

By streamlining communication and more time for building relationships, recruiters can pay full attention to their potential candidates and new hires, allowing them to better analyze and engage with them.

4. Can applicant tracking systems read PDFs?

Most Applicant Tracking Systems easily read Word and PDF formats.

However, it can often misread resumes, including graphics or fonts that are not optimized for an ATS.

Incorrect headings, formatting, and special characters may not be properly read by an Applicant Tracking System.

What is a recruiting software?

Simply put, a recruiting software is an all-in-one tool for your recruitment process. The best recruiting software will allow you to post jobs to different platforms, manage candidates and clients, and ultimately manage your hiring process from start to finish. 

With high-quality recruiting software, recruiters can forget about multiple tools and software cluttering their systems. 

94% of recruiters say using a recruiting software has positively impacted their hiring process.

A recruitment software like an applicant tracking system will centralize all your favorite recruiting tools and your database onto one reliable platform that recruiters can access anytime and anywhere. 

As recruitment technology becomes more mainstream in the recruitment industry, agency recruiters rely less on physical databases and more on their recruitment software to source candidates, store data, and much more. 

Depending on your needs, you’ll find different types of recruiting software with different features best suited for your recruitment workflow. 

Top 10 best recruiting software for search firms

1. Recruit CRM – Highest-rated of all!

Recruit CRM helps you streamline and automate your entire recruiting workflow. Right from sourcing quality candidates to screening and hiring them, recruiters can centralize client and candidate management and open positions with ease. 

Trusted by recruitment agencies across 100+ countries, Recruit CRM’s team of experts work endlessly to provide the best product enhancements, smooth onboarding, and a live chat support system to all our users. 

Recruit CRM’s ATS + CRM has also been recognized as the highest-rated software in the recruitment software category on Capterra, GetApp, and G2 and is the #1 recruiting software for staffing agencies on Software Advice! 

You can get a free trial of the software or check out their pricing plans here. 

Some of the most-loved Recruit CRM features include:

• Integrations with over 5000+ apps via Zapier and Integrately
• 100% customizability & ease of use
• 24*7 live support with customer queries answered in under 2 minutes!
• Super fast 5-minute setup 
• Chrome extension for candidate sourcing

Book a demo to see the software in action!

2. Ceipal – Best for passive candidate sourcing

CEIPAL is a fully scalable ATS that helps staffing and recruiting firms. 

The tool offers fair and transparent pricing with three packages CEIPAL ATS, CEIPAL Advanced Automation Bundle, and CEIPAL Workforce Management. 

Its features include: 

• Integrations with over 50+ job boards 
• Passive candidate sourcing
• Customized reporting
• AI chatbots

3. GoHire – Best for job postings

GoHire’s all-in-one talent-hiring platform is best suited for job postings. You can use it to post jobs to multiple sites and optimize your hiring spend.

Pricing plans start at $49 per month.

Its feature includes:

• One-click job posting to 15+ job boards
• Schedule interviews in no time
• 24*7 chat support

4. Workable – Best for collaborative hiring

Workable’s recruiting software is a great option for businesses of all sizes. Workable makes collaborative hiring a breeze for recruitment teams with its candidate assessment features. 

Hiring teams can easily collaborate to evaluate applicants, gather feedback, and check for unconscious bias–all in one platform. 

Workable features include:

• Email and calendar synchronization
• Hiring reports
• HRIS integration 
• Interviewing kits

5. Greenhouse – Best for internal recruitment

Greenhouse is suitable for growing companies to streamline every step of their hiring and onboarding processes. 

Their recruiting software reduces administrative work and keeps the hiring team engaged by fostering engaging candidate interactions at all touchpoints. 

They have three types of pricing plans: Essential, Advance, and Expert. 

Each package is accessible for businesses of all sizes and gives you the resources you need to set up a hiring process that grows with your business.

Greenhouse’s most loved features include:

• Sourcing automation
• Recruiting reporting tools

6. Clear Company – Best for onboarding candidates

ClearCompany assists search firms in sorting through millions of applicants to find, hire, engage, and retain them.

You’ll find tools for every stage of the talent lifecycle to enhance the candidate and client experience. They have transparent pricing options with no hidden fees. But you have to provide your credentials before getting the quote.

Its features include:

• Candidate onboarding and evaluation
• Easy interview scheduling
• Centralized candidate management

7. SmartRecruiters – Best for increasing recruiter productivity

SmartRecruiters offers robust recruiting software that includes useful features guaranteed to boost recruiters’ productivity. With their applicant tracking system, you can alleviate the administrative workload through candidate assessment tools, automated communication, and more.

With SmartRecruiters, you can complete all your recruiting tasks in one place, including:

• Candidate discovery for easy sourcing
• Automated job offering 
• Advanced search for easy candidate tracking
• Integrations for candidate communication

8. Lever – Best for tracking recruitment metrics 

Using Lever, talent teams can easily accomplish their major hiring goals. 

The tool enables TA teams to scale and grow their talent pipeline, develop genuine and lasting relationships, and identify the most qualified candidates for recruitment.

It has two pricing plans: LeverTRM and LeverTRM for Enterprise. 

Some of the popular features include:

• Efficient collaborative hiring
• Useful integrations
• AI chatbots

9. Beamery- Best for the candidate experience

Beamery is a talent lifecycle management system that allows recruiters to quickly and efficiently identify and engage candidates through talent networks. Their recruiting software uses AI to create a rich candidate experience and allows recruiters to prioritize DE&I hiring. 

Best features:

• Easy candidate tracking and data management 
• Talent rediscovery
• Recruiter productivity reports

10. Rippling- Best for recruitment & employee management

Rippling is a unified workforce platform where employers can manage all human resource functions, from hiring, applicant tracking, attendance management, HRMS and payroll software.

Their applicant tracking system allows users to set up custom hiring workflows, automate interview scheduling, build reports on vital metrics, and one-click job postings. 

Some of the best features of Rippling include: 

• New hire onboarding automation
• Compliance tracking for businesses 
• Applicant tracking + employee management tools

Also read: Why people are switching to Recruit CRM from other recruiting software

Types of recruiting software & their functions 

Applicant Tracking Systems and Candidate Relationship Management Systems are the most commonly used recruiting software in the recruiting industry. Let’s take a look at the primary differences between these two tools:

1. Applicant tracking system (ATS)

Applicant tracking systems are the most commonly used recruiting software by agency recruiters. An ATS acts as a repository for all your candidate and client information and helps manage the recruitment process from a single place.

An applicant tracking system can automate most stages of the hiring process, including candidate screening, communication processes, interview scheduling, resume parsing, candidate sourcing, posting jobs, and more. 

Apart from handling the hiring process from top to bottom, recruiters can get deep insights into what is working for them through intelligent recruitment metrics and reports powered by artificial intelligence.  

Applicant tracking systems automatically store handy data points that can help you make informed hiring decisions, allowing you to scale your business effectively. 

2. Candidate relationship management system (CRM)

A candidate relationship management system allows recruiting teams to create a complete talent pipeline and nurture relationships with new and old candidates. 

Investing in a recruitment CRM is crucial for recruiters as it helps build and maintain a well-functioning candidate database without relying on countless Excel sheets and files. 

With a CRM, recruiters have an ecosystem of all active and passive candidates and previous candidates who applied for a position. 

Fortunately, most ATS’ are equipped with a CRM tool, eliminating the need to invest in multiple tools. Ultimately, an ATS and CRM function cohesively as a complete talent intelligence hub.

Must-have recruiting software features

Depending on your business requirements, your list of must-have features will vary, but here’s a list of recommended features you should consider to make the most of your recruiting software. 

1. Automation & customization

Recruiting tasks like sourcing, nurturing, engaging, and interviewing candidates involve many tasks that pile up on the workload, making the hiring process highly time-consuming.

But recruiting software can help recruiters automate and customize all those tedious tasks.

Automation allows recruiters to schedule interviews, post job ads automatically, collect feedback, screen candidate profiles and resumes, and streamline communication at the click of a button!

HR departments and staffing agencies can now forget about manually sending job offers and follow-up emails thanks to best recruiting software. 

With a customizable recruiting software, hiring teams can add more users or client profiles, change candidate requirements, and personalize viewing options, making the software more user-friendly. Additionally, SMS Marketing can be integrated into the software to reach candidates more effectively and promptly.

2. Seamless integrations

The availability of third-party integrations and API is a must for any recruiting software. 

When a recruiting software easily integrates with your social media, job boards, and email, the hiring process becomes much more streamlined and manageable.

With the help of third-party integrations and API, recruiters can keep all everything centralized under one platform, eliminating the need for multiple windows.

Without integrations, you’ll have a fragmented recruitment system that complicates your hiring process.

The integrations found in most recruiting software these days include–

• Job boards
• Social media platforms and career sites 
• Email and other communication apps
• Your website

3. Mobile accessibility

With mobile gadgets taking over each aspect of our lives, it’s only natural to look for mobile-friendly tools. 

People are opting for remote work now more than ever before, so a mobile-friendly recruiting software is a must for recruiting teams who don’t want to restrict themselves geographically. 

Mobile accessibility is a must if you want to attract qualified candidates who prefer mobile job applications for open positions.

With more than 77% of job seekers using mobile for job searching, it’s crucial to invest in a system with mobile accessibility and adaptability to different devices and operating systems.

So while searching for the best recruiting software, make sure it comes with a mobile app for recruiting on the fly! 

4. Automated communication

We all know timely communication is a big part of a recruiter’s job. 

Without a streamlined communication process, recruiters put themselves at risk for a sloppy client and candidate experience. 

To avoid miscommunication with candidate pools and clients, recruiters must invest in a recruiting software that automates their communication process. 

Some of the best recruiting software available in the market can automate repetitive messages such as interview reminders and selection or rejection notifications. 

If you want to personalize your automated messages, you can choose a list of email templates within your recruiting software without having to draft an entire message from scratch. 

5. Cloud-based software solution

Cloud-based technology has taken over the recruitment technology space today. 

A cloud-based system might not be on the top of your list of must-have features, but it can significantly improve team productivity and collaboration and streamline the hiring process.

Cloud-based recruiting systems eliminate the possibility of restricted access to information, as hiring team members can access the database anywhere in the world.

A cloud-based recruiting system makes collaboration and data management much more seamless (allowing you to store data on cloud servers) without the risk of losing your data. 

6. Easy candidate sourcing

Candidate sourcing is crucial yet highly strenuous and time-consuming. 

A recruiting software with a candidate sourcing feature will create a robust talent pipeline and help you quickly source the best candidates for hard-to-fill roles.

A candidate sourcing feature will allow you to connect with suitable candidates in seconds by automatically scanning data and presenting you with the most relevant resumes. 

Especially with Boolean search, recruiters can easily leverage large databases like LinkedIn and Indeed to perform high-quality candidate searches.

You might also like: How to use recruit crm’s chrome extension for sourcing candidates?

7. Reports & analytics dashboard

Many recruitment agencies have adopted a data-driven recruiting strategy to improve their quality of hire. 

The best recruiting software can provide intelligent reports and analytics to help recruiters make informed hiring decisions and improve recruitment strategies.

These reports are based on tangible recruitment metric insights, allowing recruiters to understand which processes require attention and what is working for them.

With intelligent KPI reports and metrics, recruitment agencies can fine-tune their recruitment strategies and more effectively plan their business operations.  

8. Automated interview scheduling

If you’re struggling to stay on top of all your candidate interviews, you need a recruiting software with automated interview scheduling. 

An interview scheduling feature can help prevent interview overlaps, overbooked slots, and inaccurately recorded data.

Make sure your recruiting software allows the following:

• Quick interview scheduling without switching apps
• Easily view team members’ calendars
• Collect candidate feedback

An interview scheduling feature will also allow you to set automatic reminders and notifications for your hiring team and candidates. This way, you can stay on top of your busy schedule and keep candidates informed through automated messages.

An interview scheduling feature is a win-win for all, providing a positive candidate experience and keeping clients in check! 

9. Resume parsing

With so many applicants in the hiring process, no one has the time and bandwidth to screen resumes manually. 

Instead of relying on manual efforts, recruiters can rely on an in-built resume parser that can automatically scan hundreds of resumes at the click of a button!

The resume parsing tool automatically highlights the most qualified candidates and eliminates unqualified resumes so you can move on to the next hiring stage effortlessly.

Resume parsers automatically gather, store, and organize large quantities of resume data without manual sorting. 

Once the data is acquired, it can be easily searched and filtered for top talent selection—speeding up the recruitment process. 

Apart from automated resume screening, HR professionals can easily conduct background checks for new hires with an intelligent resume parsing feature. 

10. Data compliance 

Recruiters deal with sensitive data, making high-grade security and stability in a recruiting software a must.

With so many exciting features available in the market, it’s easy to get carried away. But without stability and security, any recruiting software will lose its integrity.

So before you dive in and make the final call, ensure your recruiting software meets all the security standards. 

Remember to consider uptime and end-to-end data encryption and ensure the availability of SSL sessions and password protection. 

If your hiring process and data are not safe and stable, you’re risking your recruitment agency’s authority. 

Top review sites to shortlist the best recruiting software recommendations

1. Capterra

If you want insight into the latest technological tool or software, Capterra is your place to be!

Capterra is a goldmine filled with over 1.5 million validated customer reviews for over 800 software categories, including recruiting software like CRM tools and applicant tracking systems.

If you didn’t already know, Recruit CRM’s recruiting software is rated 4.9/5 on Capterra, so it’s worth checking out! 

2. Software Advice

Software Advice offers a complete guide to the top software solutions in the market.

With in-depth research from the Software Advice team, users can confidently decide on the best software through a virtual chat via call or email, along with a personalized list of recommendations.

You can find various software categories for your needs, from recruiting software to other recruitment tools.

Before heading to Software Advice, you should know that Recruit CRM has been recognized as the #1 software for recruitment agencies, making it highly reliable among recruiters! 

3. G2

If you’re still unsure about choosing the best recruiting software, check out G2—the largest and most trusted software marketplace.

With over 80 million annual users, including employees from Fortune 500 companies, G2 is the best platform for authentic peer reviews. 

Check out Recruit CRM on G2 and discover why recruiters across 100+ countries love it! 

What to consider when choosing the best recruiting software

Choosing the best recruiting software for your needs is a long and overwhelming process. But before you invest in any recruitment software solution, here are a few factors to consider:

1. What are your recruitment needs?

It’s easy to get carried away by flashy features that will probably end up unused by your team. 

That’s why keeping a checklist handy while hunting for the perfect recruiting software for your needs is essential. 

Each recruitment agency functions differently, so ensure you have a solid understanding of your challenges and what you expect from your recruiting software provider. 

2. What does pricing look like?

You’ll notice that all recruiting software providers have different pricing models. 

The most widely used pricing models you’ll find are:

• Charging by feature  
• Per user through a monthly or annual subscription base

Pricing models can also depend on your team size.

3. How is the set-up & onboarding process?

Once you decide on the perfect recruiting software for your agency, your main concern will be the onboarding and migration process. 

The process of changing your recruiting software will include training sessions and demos. Apart from these onboarding sessions, it’s essential to consider how long the migration process will take. 

No one wants to go through a lengthy migration process, so research how your software provider will back up your existing data and how they can assist your team throughout onboarding. 

Don’t forget that reliable customer support is another crucial factor that will affect your set-up and onboarding process. 

How to get the best out of your recruiting software

By now, you’re probably well aware of the countless benefits of investing in a recruiting software. 

A recruiting software can do everything from talent management to maintaining client communication! 

But if you want to get the highest ROI out of your recruiting software, here are three ways to make the most of your system:

1. Take advantage of social recruiting

With platforms like LinkedIn, Facebook, and Twitter taking over our social lives, social recruiting and recruitment marketing have become a top priority has become a go-to strategy for talent acquisition professionals. 

The best recruiting software in the market assists recruiters with their social recruiting strategies through integrations with job boards, social media, and email. 

This way, hiring teams can automate the process of job postings, update job descriptions, send bulk emails, manage careers pages, and even source candidate profiles without relying on multiple tools. 

The best part is, taking advantage of social recruiting will help you highlight your company culture, helping you attract top talent! 

2. Talent rediscovery

Recruiters struggle to attract and source new talent for their job openings, but they completely overlook their existing database filled with potential candidates. 

We all know how easy it is to store candidate data in a recruiting software, so you might as well take advantage of this information sitting in your database. 

75% of resumes received for high-volume roles are ignored. Now, think of the possibilities you have by rediscovering old talent from your recruiting software!

3. Leverage psychographics 

The best recruiting software will provide insightful recruitment metrics, allowing you to take advantage of a data-driven hiring process. 

But did you know that your recruiting software can be a rich source of psychographic information? 

Psychographics is a great way to determine your target audience’s behavior, including why and where they apply from. Recruiters can use this information to target their recruiting efforts further. 

Why you should sign up for Recruit CRM

Recruit CRM’s recruiting software provides everything from parsing resumes to nurturing client and candidate relationships!

Trusted by recruitment agencies in 100+ countries, our ATS + CRM software ensures a smooth and efficient recruiting process through our intuitive features and supportive customer success team.

With the love and support of over 10,000 recruiters worldwide, we’ve been recognized as the highest-rated software in the recruitment software category on Capterra and the #1 recruiting software for recruitment agencies on Software Advice! 

Apart from our powerful recruiting software, we’ve simplified candidate sourcing for recruiters through our Chrome extension.

So if you’re looking for one of the best recruiting software tailored to your recruitment needs, then Recruit CRM is perfect!

Frequently asked questions

1. What is a recruiting software?

A recruiting software is an all-in-one platform to streamline the recruitment process by staffing agencies and human resources teams today. The best recruiting software will automate and manage different stages of recruiting, including candidate screening, resume scanning, communication, job posting, sourcing, and more. 

Investing in recruiting software is the best way to keep track of your talent pool, job listings, and client processes. With a top recruiting software, staffing agencies can centralize their recruitment system without relying on multiple tools cluttering their system.  

2. How does a recruiting software work? 

There are different types of recruiting software, including interviewing tools, Applicant Tracking Systems and Customer Relationship Management systems. But their primary function is to manage the recruitment process from start to finish. 

Recruitment agencies can use a recruiting software for several tasks, including:

• Automation of manual processes like job posting, emailing, candidate follow-ups, interview scheduling, and more
• Resume parsing
• Candidate and client data management 
• Sourcing candidates
• Boolean search

3. What kind of software do recruiters use? 

Recruiters and talent acquisition professionals rely on several tools and systems for their hiring needs. These tools can range from video interviewing tools to candidate assessment tools and recruitment CRMs. 

From large corporate HR teams to small businesses, the most widely used software for recruiters is an Applicant Tracking System. An ATS is the backbone of all recruitment solutions as it provides a centralized platform for recruiters to store and organize their data and automate several processes. 

In short, applicant tracking systems store and track candidate and client data to streamline recruitment. 

Lucky for you, we’ve done the legwork—this guide covers the best hiring tools to help you recruit more efficiently. 

Curious about which ones made it to our list? 

Dive right in. 

1. Recruit CRM

Recruit CRM is a cloud-based software for recruitment and headhunting/executive search firms. 

Trusted by agencies in more than 100 countries, this recruiting app has established itself as a reliable and highest-rated solution for search firms worldwide. 

And for those who are always on the go, Recruit CRM has an app for both iOS and Android mobile devices. 

This means you can keep your recruitment tasks ticking over no matter where you are—be it at the office or on the move.

Exceptional features to look out for:

• AI candidate matching
• GPT integration
• Chrome sourcing extension
• Resume parser
• Email automation and sequencing 
• Detailed reporting and analytics

You can book a demo with one of their product specialists to see the ATS + CRM live in action.

2. Calendly

Say goodbye to the back-and-forth emails trying to pin down interview times. Switch to Calendly to revolutionize your interview scheduling, making it smoother than ever. 

With this hiring tool, you can share your availability with candidates, allowing them to pick a slot that works best for them and you. 

You set the time you’re available, and Calendly does the rest, ensuring there’s no chance of double-booking or missed appointments.

But it’s not just about picking hours. The platform lets you integrate the app with your calendar, so your availability is always up to date. 

Plus, you can customize automatic email reminders for candidates, making sure everyone’s on the same page and reducing no-shows.

Also read: 11 tips on writing the best recruiting cold emails & 20+ new templates

3. Slack

Slack lets you transform your recruitment communication from chaotic to streamlined.

This powerful communication tool allows you to create dedicated channels for each job opening, where you can easily share resumes, schedule interviews, and provide feedback to your team members.

Why do you need Slack?

• Efficiency: Slack reduces the clutter of emails and documents, saving you time and helping you focus on what matters.
• Collaboration: It fosters a collaborative environment, allowing for quicker feedback and decision-making.
• Accessibility: With mobile apps for both iOS and Android, Slack ensures that you can manage your recruitment tasks from anywhere, at any time.
• Enhanced candidate experience: By streamlining communication and scheduling, candidates enjoy a smoother process, reflecting positively on your process.

Don’t miss out: 8+ Slack communities recruiters need to be a part of

4. ClickUp

Clickup serves as a comprehensive platform for recruiters, enabling efficient management of tasks, schedules, and communication.

This tool eliminates the hassle of switching between apps. Your team can share documents and feedback efficiently, keeping everyone aligned.

With ClickUp, you can:

• Tailor your workspace with a list, board, calendar, and other views to manage recruitment pipelines effectively.
• Break down recruitment processes into manageable tasks and subtasks, making it easier to track progress.
• Keep track of time spent on various hiring activities to analyze productivity and improve efficiency.

Compared to traditional project planning tools, ClickUp offers unparalleled customization, extensive integration options, a user-friendly interface, comprehensive task automation, and in-depth reporting capabilities.

5. LinkedIn Recruiter 

Networking has never been easier, thanks to LinkedIn.

This powerful recruiting app allows you to search for and connect with top talent on the world’s largest professional networking site. 

With access to over 700 million active LinkedIn members, you’ll have a vast pool of candidates to choose from. 

Plus, with features like InMail, you can easily communicate with potential hires and collaborate with your team to make the perfect hire.

Upgrade your recruitment process with LinkedIn Recruiter and watch your candidate pool grow.

Note- Available for both iOS and Android mobile devices.

You might also like: Decoding LinkedIn Recruiter: A smart investment or not?

6. Zoom

Zoom has revolutionized the way recruiters conduct interviews, making it incredibly simple to connect with applicants globally. 

This video conferencing tool has become indispensable for carrying out face-to-face interviews without geographical constraints, ensuring that the process remains inclusive and accessible.

The ease of use, combined with support for a wide range of devices, ensures that it is accessible to all, providing a fair and equal opportunity for everyone to interview:

• Cross-platform support: With apps available for both iOS and Android devices, as well as desktop platforms, Zoom ensures that participants can join interviews from their preferred device, including their Android mobile device.
• High-quality video and audio: Zoom’s reliable video and audio quality keeps interviews professional and effective, minimizing technical issues that could disrupt the process.

Also read: Change your recruiting game with one-way video interviews

7. Hacker Rank

HackerRank is changing the game in tech recruiting. It is an online platform for skills assessments and coding challenges. You can use it to source candidates and evaluate technical skills.

What sets HackerRank apart is the ability for companies to create custom coding challenges. This means you can design problems that are relevant to the actual work your candidates will be doing. 

Need to hire a Java developer? They’ve got Java tests. Looking for a Python pro? Python challenges are there.

Pricing is also very reasonable starting at $100 per month. The flexible plans make it work for companies of all sizes too. 

Overall, if you hire for technical roles requiring strong coding abilities, check out HackerRank. This objective approach helps ensure you’re bringing in the best problem solvers for the job.

8. Hootsuite

Keeping social media platforms updated regularly is not an easy task! 

Enter Hootsuite, a social media management app that makes it easy to promote your job ads and manage your recruitment brand.

With this software, you can schedule posts, monitor conversations, and engage with potential candidates on various social platforms all in one place.

You can also use its analytics and reporting features to track the success of your recruitment campaigns.

Note- Available for both iOS and Android mobile devices.

Also read: Social recruiting 101: A beginner’s guide for recruiters

9. Survey Monkey 

SurveyMonkey is a versatile platform that allows recruiters to gather valuable feedback from candidates and employees. With its user-friendly builder and library of question types, you can quickly design customized surveys.

Create candidate experience surveys to comprehend what job seekers like and dislike. This highlights areas for improvement and ensures the best possible candidate journey.

For new hires, exit surveys offer parting employees a confidential way to share what really worked or didn’t during their tenure. Trending feedback can help identify retention issues. 

SurveyMonkey’s can also be integrated with your ATS helping you gain a 360-degree view of the full hiring lifecycle.

Don’t miss out: 8 free templates for candidate experience surveys that give you the right insights

10. Spark Hire

Spark Hire is an AI-powered video interviewing platform that aims to eliminate bias and increase diversity in recruiting.

The platform provides an initial screening of candidates based on skills, experience, and cultural fit. It scores and ranks candidates based on their qualifications alone. You can then review anonymized top candidates.

This video interviewing tool unlocks interview capacity and boosts collaboration for busy teams that need to improve the speed and quality of the hiring process.

The goal is to consider a more diverse pipeline of top candidates without bias influencing the early stages.

Spark Hire is aimed at large enterprises and fast-growing companies. They offer the platform on a SaaS model with pricing based on company size and features needed. 

11. Trello

We call it the powerhouse of productivity, and this app justifies the statement. 

A visual project planning tool with Gantt chart features can help you stay organized and on top of the recruitment process.

With this app, you can easily create boards for each job opening, add cards for each candidate, and track their progress. 

It also provides built-in collaboration features, you can easily share information and provide feedback to your team members. 

Note- Available for both iOS and Android mobile devices.

12. Crystal Knows

Crystal Knows is built on the premise that understanding personality differences can significantly enhance how you communicate, collaborate, and work together in professional environments.

The tool leverages the DISC personality framework to enhance interactions by providing insights into individuals’ communication styles, motivations, and work preferences. 

But how can this help you?

• Tailored outreach: Recruiters can use Crystal Knows to tailor their communication style when reaching out to potential candidates, making emails and messages more engaging and likely to elicit a response.
• Conflict resolution: In situations where there might be misunderstandings or conflicts, having insight into a candidate’s personality helps recruiters navigate these challenges more effectively.

• Candidate sourcing: By understanding the personality traits that are successful in certain roles, recruiters can better identify and source candidates who are a good fit.
• Feedback and coaching: Recruiters can offer more personalized feedback and coaching to candidates throughout the selection process based on their personality insights.

The app aims to streamline the recruitment process and enhance the overall experience for both candidates and your team, leading to more effective and successful hiring outcomes.

13. Evernote

We know the pain of constantly losing track of resumes, interview notes, and candidate information. And a simple list is never going to be sufficient. 

That’s where Evernote comes in, allowing you to easily store, organize, and access all of your recruitment-related information in one place.

With features like collaboration and sharing, you can easily share notes and information with your team, ensuring everyone is on the same page during the hiring process. Evernote is a great tool, however if some young entrepreneur is looking for a more affordable Evernote alternative for your note-taking needs, there are other options available.

Note- Available for both iOS and Android mobile devices.

Also read: Free resume search | Top 10 places where recruiters can get CVs for free!

14. Checkr

Checkr is a leading online background check platform that helps recruiters streamline and simplify the screening process. 

With this application, you can order background checks for candidates in just minutes directly from your talent management software.

Some key benefits for recruiters include:

• Fast turnaround times, often in a matter of hours rather than days or weeks like traditional providers.
• Robust screening packages that go beyond basic criminal records to include education and employment verification, motor vehicle records, drug tests, and more.
• Intuitive dashboard to easily track order status, receive alerts, and access completed reports.
• Integrations with all major ATS/CRM systems like Greenhouse, Lever, and Workday to automate screening workflows.
• Affordable pricing with volume discounts and no long-term contracts.

By partnering with Checkr, you can have peace of mind their candidates are thoroughly vetted while accelerating time-to-hire. 

You might also like: The definitive guide for mastering reference checks: Your path to effective candidate evaluation

Invest in these best hiring apps and bid farewell to the chaos in your recruiting. 

Frequently asked questions

1. Can hiring apps be used from any device?

Absolutely, the flexibility and accessibility of recruiting apps are among their strongest features. Most of these platforms are designed to be device-friendly, meaning they can be used across a variety of devices, including smartphones, tablets, and desktop computers. 

This adaptability ensures that recruiters can stay connected and productive regardless of their location.

2. Do recruiting apps work for all types and sizes of hiring?

Recruiting apps are designed to be versatile and adaptable, making them suitable for a wide range of hiring needs, regardless of the type or size of the company. 

However, the effectiveness of these apps can vary based on several factors, including the nature of the roles you’re filling, the volume of candidates you’re processing, and the specific features of the app in question.

While some are better suited for high-volume hiring, most core recruiting apps can be used for any hiring need, from entry-level to executive, depending on your company size and budget.

3. Do I need all these apps if I’m hiring?

Of course, not. Whether you need all these apps for hiring depends on several factors, including the size of your organization, the volume of hiring, the roles you’re filling, and your specific recruitment challenges. 

For example, if you’re frequently hiring or managing a large volume of candidates, leveraging a combination of these tools can significantly streamline your process. For example, an ATS like Recruit CRM can manage candidate data, while Calendly can automate interview scheduling.

A quick tip would be to look for tools that integrate well with each other to avoid duplicating efforts. 

1. Recruit CRM

Recruit CRM is the top ATS + CRM choice for recruitment agencies across 100+ countries because of its intuitiveness. 

Being one of the highest-rated applicant tracking systems in the market, Recruit CRM is easy to use and provides stellar customer service. 

Its strength lies in its simplicity and user-friendly interface, making it one of the best hiring platforms that don’t compromise on comprehensive functionality.

Top features:

1. GPT integration
2. Workflow Automation
3. AI candidate matching
4. Chrome sourcing extension
5. AI resume parser
6. Bulk emailing capabilities
7. Reporting and analytics
8. 100% customizable
9. 5000+ integrations
10. Kanban view
11. Executive search report
12. Job board posting

Pricing:
Recruit CRM provides a simple and transparent pricing plan. The best part is that you can opt for an unlimited free trial period by signing up here. 

Here are the plans- Pro, Business, and Enterprise.

To learn more about the pricing, hit this link. And if you wish to learn more about this recruiting software, you can book a demo using this link. 

Capterra rating: 4.9/5

Also read: 10 awesome Recruit CRM features that our customers love

2. Zoho Recruit

Zoho Recruit offers a robust suite of tools that streamline the hiring process for agencies in numerous countries.

With high ratings for its comprehensive suite of features and customizable options, Zoho Recruit is appreciated for its user-friendly interface and dedicated customer support.

Top features:

• Automated job board posting
• Resume parsing
• Advanced applicant tracking system
• Extensive customization options
• Integrated communication tools
• Advanced analytics and reporting
• Workflow automation

Pricing:
Zoho Recruit offers several pricing plans to accommodate businesses of all sizes: standard, professional, and enterprise.

Capterra rating: 4.4/5

3. Salesforce

Salesforce, a renowned name in the CRM industry, has extended its advanced solutions to recruitment, providing powerful tools to manage and streamline recruitment workflows. The Salesforce dashboard can help you with this task while providing a visual representation of key recruitment metrics such as the number of open positions, the number of candidates in each stage of the pipeline, the time to hire, and others.

While the platform is known for its scalability and integrations such as the ability to integrate Jira with Salesforce, it is more suitable for large and growing businesses, given its higher cost.

Top features:

• Job posting and management
• Candidate tracking and management
• Advanced analytics
• Customizable recruitment workflows
• Extensive third-party integrations
• Robust cloud platform

Pricing:
Salesforce offers various pricing plans, typically essentials, professional, enterprise, and unlimited.

Capterra rating: 4.4/5

You might also like: Best applicant tracking systems (& their features)

3. Hubspot

Hubspot CRM, while not strictly a hiring software, offers a range of features that can significantly aid recruitment agencies in managing their workflows.

Hubspot CRM is a cost-effective solution for recruitment companies looking to streamline their processes.The CRM is easy to use and has multiple integrations available with other apps, including the ability to connect Hubspot to BigQuery for advanced data analytics and reporting.

Top features:

• Email tracking
• Meeting scheduling
• Live chat
• Deal and task tracking
• Contact management
• Free to use

Pricing:
Hubspot CRM offers a free plan with optional paid add-ons and features. They also have starter, professional, and enterprise plans.

Capterra rating: 4.5/5

5. Tracker RMS

Tracker RMS offers a versatile platform designed specifically for recruitment, staffing, and sourcing professionals worldwide.

Its seamless user interface and feature-rich platform are what users like the most. In addition, Tracker RMS provides great customer support and regular software updates.

Top features:

• Candidate tracking
• Job order management
• Resume parsing
• Interview scheduling
• Advanced search
• Customizable reports

Pricing:
Tracker RMS offers various pricing plans based on the size and needs of your business.

Capterra rating: 4.6/5

6. JobDiva

JobDiva is a leader in talent acquisition and applicant tracking technology, delivering AI-powered SaaS solutions to the staffing and recruitment industry.

With a substantial user base in the United States, JobDiva serves a diverse range of clients, including small to large-sized agencies and enterprises.

Top features:

• Applicant tracking
• Onboarding tools
• Vendor Management System (VMS) integration
• Robust search capabilities
• Customizable workflows
• Comprehensive reporting and analytics

Pricing:
JobDiva offers custom pricing based on the specific needs and size of your business.

Capterra rating: 4.4/5

7. PCRecruiter

PCRecruiter serves as a comprehensive solution for recruitment, HR sourcing, RPO, and staffing software needs and is used by thousands of recruiters worldwide.

Its CRM system is valued for its powerful search capabilities and customization options.

Top features:

• Robust search capabilities
• Flexible workflow design
• Strong integration options
• Customizable fields and forms
• Comprehensive recruitment analytics
• Mobile app for on-the-go access

Pricing:
PCRecruiter offers flexible pricing plans based on the needs of your business.

Capterra rating: 4.3/5

8. Crelate

Crelate is a modern, fast, full-featured applicant tracking and talent relationship management solution built specifically for retained search, executive search, and professional corporate recruiters.

Top features:

• Sales and recruitment tools
• Relationship tracking
• Email integration
• Task automation
• Mobile recruiting
• Customizable recruiting workflows

Pricing:
Crelate offers several pricing plans that cater to businesses of various sizes. To know more, you will have to get in touch with their team by booking a call. 

Capterra rating: 4.5/5

9. iSmartRecruit

iSmartRecruit is a highly scalable and customizable ATS platform, designed with the goal of creating an organized recruitment process.

Its automation features are loved the most by customers. iSmartRecruit is also known for its multilingual support.

Top features:

• Intuitive dashboard
• Comprehensive Applicant Tracking System (ATS)
• Multilingual support
• Automation capabilities
• Social media integration
• Customizable workflows

Pricing:
iSmartRecruit doesn’t offer a standard pricing plan but a range of flexible ones to suit different business needs.

Capterra rating: 4.6/5

10. Vincere

Vincere is a comprehensive platform catering to recruitment and staffing agencies on a global scale. 

It provides a wide range of features specifically crafted to optimize recruitment processes and boost productivity.

Top features:

• Comprehensive recruitment tools
• Applicant Tracking System (ATS)
• Job posting capabilities
• Advanced analytics
• Easy integrations
• Customizable workflows

Pricing:
Vincere offers several pricing plans to cater to different business sizes and needs.

Capterra rating: 4.8/5

You might also like: What is a talent CRM? A handy guide for recruiters

Frequently asked questions

1. What are the main features to look for in while choosing the best CRM software for recruitment companies?

When evaluating CRM software for recruitment companies, consider the following main features:

• Applicant tracking system (ATS): A comprehensive ATS system helps manage candidates, job postings, and applications efficiently.
• Resume parsing: This feature extracts relevant information from resumes, reducing manual efforts and increasing accuracy.
• Customization: A customizable platform allows you to tailor the software to your recruitment workflow and needs.
• Integrations: Seamless integration with your existing tools, such as email clients, social media platforms, and job boards, enhances the overall efficiency of the software.
• Advanced search: Powerful search capabilities enable you to quickly find relevant candidates and information.
• Reporting and analytics: Data-driven insights into your recruitment process help you make informed decisions and improve your strategies.
• Bulk emailing: This feature saves time by enabling mass communication with candidates and clients.
• Security and privacy: Ensure the CRM software complies with relevant data protection regulations and maintains high standards of data security.

2. How can a CRM software improve the efficiency of my recruitment process?

CRM software can enhance your recruitment process in several ways:

• Streamlining workflows: It organizes and automates various stages of the recruitment process, reducing manual efforts and saving time.
• Centralized database: CRM software consolidates all candidate, client, and job information in one place, making it easily accessible and manageable.
• Improved communication: Integrated communication tools help maintain consistent, timely interactions with candidates and clients.
• Data-driven decision-making: Advanced reporting and analytics provide insights into your recruitment process, enabling you to make informed decisions and optimize your strategies.
• Enhanced candidate experience: By automating and organizing tasks, CRM software ensures a smooth and professional experience for candidates throughout the hiring process.

3. Are there free trials available for these recruitment CRM software?

Many CRM software providers offer free trials, giving you the opportunity to test the platform and its features before making a commitment. 

For example, Recruit CRM provides an unlimited free trial period, allowing you to fully explore its capabilities. 

Other software on the list may also offer trial periods, so it’s advisable to visit their respective websites for details.

4. How do these CRM software software for recruitment companies handle data security and privacy?

Data security and privacy are critical concerns for recruitment companies. 

CRM software providers typically implement various measures to ensure compliance with data protection regulations, such as GDPR, and maintain high standards of data security. 

These measures may include:

• Encryption of data both in transit and at rest
• Regular security audits and vulnerability assessments
• Compliance with relevant data protection standards and certifications
• Access controls and user authentication like OAuth
• Backup and disaster recovery plans

To gain a better understanding of a specific CRM software’s data security practices, review their privacy policy or consult their customer support team.

What are the top 10 AI recruiting tools you need for hiring success

1. Recruit CRM: All-in-one recruiting software

Recruit CRM is designed to be a comprehensive solution for recruitment agencies. 

It combines an ATS and a CRM inside one simple platform, making it tailor-fit for recruiters who want to strategize their entire workflow, reducing the complexity of managing multiple tools. 

This system also offers a talent pool feature to collect general candidate submissions directly on your website and get those applicants into the database.

Why we think Recruit CRM is THE choice for you:

• Customizable workflows: Personalize the platform to your specific needs.
• Integration with job boards: Easily post jobs and track applicants.
• AI-powered features: Uses the AI capabilities of Sovren, a worldwide leader in resume-scanning technology, to offer AI features like automated candidate matching, resume parsing, notes, call logs, and more.

Also read: Book a demo to see Recruit CRM in action

2. Paradox.ai: AI-powered assistance

Paradox.ai aims to eliminate repetitive administrative tasks that are monotonous yet crucial to a productive recruitment venture. 

It can take over 80% of routine admin tasks, allowing recruiters to save some precious hours and spend more time taking care of strategic activities.

Why choose Paradox.ai?

• Reduces admin tasks: Takes over recurring tasks, freeing up valuable time.
• 24/7 assistance: Offers continuous support without human intervention.
• User-friendly interface: Easy to navigate and use.

3. SeekOut: A talent search engine

SeekOut is here to help recruiters hunt for hard-to-find, diverse talent. 

The platform is suitable for organizations looking to recruit for specialized roles, including those requiring medical licenses, security clearances, and technical expertise.

SeekOut offers a powerful search function to narrow down hundreds of millions of candidates to your exact specifications.

Why opt for SeekOut?

• Diverse talent pool: Access to over 330 million underrepresented candidates.
• Specialized search: Filter by specific requirements.
• Integration with HR systems: Builds comprehensive profiles by integrating external data.

4. Eightfold: Job seekers’ perspective

Eightfold’s Talent Intelligence Platform is powered by deep-learning AI, providing practical insights at every step of the hiring procedure. 

It brings a fresh approach to the table by focusing on skills rather than traditional resume matching. Eightfold helps polish how you find or develop talent.

Why should you choose Eightfold?

• Skills-driven approach: Focuses on matching skills rather than just resumes.
• Deep-learning AI: Offers unparalleled talent insights.
• Flexible and customizable: Adapts to your specific recruitment needs.

5. hireEZ: Find the best candidates

hireEZ aims to simplify talent acquisition by enabling jobs to easily target, engage, and hire qualified people. It’s the ultimate choice for recruiters seeking to replace outdated methods.

This tool also casts the limelight on quality engagement. It streamlines your communication efforts toward a pipeline that closely aligns with your vision.

Why go with hireEZ?

• Outbound recruiting: Makes change easy with targeted interaction.
• Simplifies efforts: Replaces the need for outdated methods.
• Quality engagement: Focuses on engaging with the right candidates.

6. Skillate: Advanced decision-making engine

Skillate is an AI-powered platform that focuses on making the recruitment procedure more efficient. 

The solution is specifically targeted towards recruiters who are willing to automate the resume screening process and drastically reduce the overall time spent placing a candidate.

Let’s see why you should opt for Skillate:

• Automated resume screening: Quickly scan through resumes to find suitable candidates.
• Bias elimination: Ensures a fair recruitment process.
• Integration with existing systems: Easily integrates with your current recruitment tools.

7. TurboHire: Simplifying the hiring process

TurboHire is a platform that leverages extensive recruitment analytics to gain actionable and data-driven insights regarding trends, patterns, and progress. It’s specifically built for mid-market companies.

The tool not only simplifies the hiring process but also helps improve collaboration among team members for better outcomes.

Here’s why you should pick TurboHire:

• Machine learning: Provides data-oriented outputs to make informed decisions.
• Candidate ranking: It ranks candidates based on their suitability.
• Seamless integration: Integrates with existing HR systems.

8. Pymetrics: Game-based talent matching platform

Pymetrics leverages neuroscience-based games and artificial intelligence to match candidates’ emotional and cognitive abilities with company profiles, enhancing the recruitment process.

Why opt for Pymetrics?

• Game-based assessments: Engages candidates in short, fun games to analyze their abilities.
• Bias-free matching: Uses AI to provide unbiased matching of candidates to company profiles.
• Integration with ATS: Seamlessly integrates with your existing Applicant Tracking System.
• Customized reporting: Offers detailed insights and reporting tailored to your recruitment needs.

9. HireVue: Smart candidate assessment tool

HireVue is meant for video interviewing and behavioral assessments, allowing recruiters to gain a detailed idea of candidate profiles and their competence in line with the open position.

Why opt for HireVue?

• Video interviewing: Conduct live or on-demand video interviews.
• Behavioral assessments: Gain insights into candidate behavior.
• Integration with existing systems: Seamlessly integrates with your recruitment tools.

10. Textio: Optimizing job descriptions and written communications

Textio is a popular pick for optimizing job descriptions and written communications. 

It allows recruiters to enhance their job postings, making them more targeted and inclusive for maximum traction.

Why opt for Textio?

• Job description optimization: Enhance your job postings with targeted language.
• Written communication: Improve your recruitment communications.
• Integration with existing systems: Seamlessly integrates with your recruitment tools.

Why invest in AI recruiting tools? 4 vital reasons

1. Speed and efficiency gains

Artificial intelligence can significantly reduce hiring time, with around 86% of recruiters vouching for its top-notch efficiency. This leads to faster hiring without compromising quality.

2. Enhanced candidate experience

Advanced tech provides personalized interactions, framing the recruitment process for each candidate. 

It elevates the candidate journey, making them feel valued and understood – a powerful way to build a positive employer brand and attract top talent.

3. Enhanced data insights for better decision making

These tools offer data-driven insights that lead to more informed decisions. By analyzing vast amounts of data, it provides actionable intelligence on everything, from candidate sourcing to interview performance. 

With AI recruiting tools, you can aim for more effective strategies that better align with your organizational goals.

4. Minimizing bias in the recruitment process

AI-powered solutions help eliminate unconscious bias by focusing on data and defined criteria. It promotes a more inclusive workforce by ensuring that decisions are made based on merit rather than unconscious prejudice. 

This feature not only levels the playing field for all candidates but also leads to culture addition towards a more diverse and innovative team.

Exploring various types of AI recruiting tools: 5 major categories

1. AI tools for resume screening

It is undeniable that resume reviews are one of the most time-consuming and tedious steps in the hiring process. 

AI tools designed for this purpose bring efficiency and accuracy to the process. Using Business Intelligence and machine learning, these tools quickly analyze hundreds of resumes to identify the best candidates based on specific job requirements.

Understanding the principal utilities of AI for resume screening can help recruiters get the hang of what to expect. These tools are known for:

• Automated scanning of resumes
• Matching candidates with job requirements
• Eliminating human bias

Some suitable examples are:

• hireEZ: Uses AI to match resumes with job descriptions.
• Pymetrics: Applies neuroscience-based games and AI to match candidates’ emotional and cognitive abilities with company profiles.

2. AI tools for interview scheduling

Coordinating interviews can be a logistical nightmare, especially when dealing with candidates and interviewers in different time zones. 

#RecTech for interview scheduling simplify the process by automating the entire structure through advanced #RecTech. It ensures that both candidates and interviewers have a seamless experience.

The real value of AI in interview scheduling lies in its ability to streamline complex processes. Key uses include:

• Scheduling interviews across different time zones
• Integrating with calendars
• Sending reminders and follow-ups

Following are a few tools that can do the job:

• CalendarHero: An AI-powered personal assistant that schedules meetings.
• Clara: Automates the interview scheduling process, coordinating with all parties involved.

3. AI chatbots in recruitment

With a large applicant pool in place, interacting with candidates in real time can be a challenging feat. 

AI chatbots in recruitment act as virtual assistants, smoothing up the communication channel for your hiring team. They add a personal touch of connection without the need for human intervention.

AI chatbots are more than just automated responders; they are communication tools that:

• Answer the FAQs
• Guide candidates through the application process

Two examples under this category can be:

• Paradox’s Olivia: Engages candidates and answers questions 24/7.
• Bing by Microsoft: A multi-function AI chatbot.

4. AI for candidate engagement 

Building relationships with candidates is essential to successful recruiting. AI tools for candidate engagement take this to the next level with an added tinge of personalization and hyper-targeting. 

The goal is to make candidates feel valued and engaged throughout the recruitment process for a positive candidate experience.

Engaging candidates is an art, and AI tools are the perfect artists. They excel at:

• Sending personalized emails
• Targeted follow-ups
• Building long-term relationships with candidates

Below are some tools that solve the purpose:

• Phenom People: Offers personalized career sites.
• SmashFly: Provides AI-driven automation for candidate relationship management.

5. AI for assessments and tests

The right evaluation of skills and aptitudes is crucial for making successful hiring decisions. AI-driven tests offer an unbiased yet actionable method of conducting candidate assessments. 

These tests are a critical part of recruitment, and AI brings precision and fairness to the picture. These tools are known for:

• Conducting skill-based assessments
• Analyzing candidate responses
• Providing detailed feedback

Employ AI in your assessments through the following tools: 

• Codility: Offers a tech recruiting platform that predicts engineering success.
• HackerRank: Uses AI to rank candidates based on coding challenges.

By the way, if you want to check out more tools, you may visit Dang.ai. It has a directory of more than 5000 AI tools to automate most of your repetitive tasks.

3 key features to look for in AI recruiting tools

1. Machine learning capability

Machine learning enables the AI recruiting tool to continuously learn from data and adapt its algorithms. So ideally, the more it’s used, the more efficient and accurate it becomes. 

It can recognize patterns in resumes, predict candidate success, and even suggest improvements to the recruitment strategy – a perfect blend of essential hiring practices.

2. Natural language processing 

NLP enhances the tool’s ability to communicate with candidates in a more human-like manner and build a genuine connection. It can understand and respond to queries, engage in meaningful conversations, and provide customized responses. 

This not only contributes to an improved candidate experience but also allows recruiters to engage with candidates at scale.

3. Integration with existing systems

Integration with pre-incorporated HR systems ensures a seamless transition and allows your AI recruiting tool to work in harmony with your current infrastructure. 

It minimizes any room for disruption to your existing workflows and databases – a critical feature that ensures value addition without unnecessary fuss.

So, now the question that may arise is – Is investing in AI recruiting tools worth the cost and effort?

The short answer is yes. The long-term benefits of AI in recruiting far outweigh the initial investment. From speeding up the recruitment process to providing valuable insights and enhancing the candidate experience, the return on investment is substantial. 

So pick your favorite tool from our list, and you’re all set!

Frequently asked questions

1. What are the best AI recruiting tools for high-volume sourcing?

Tools like HireVue and hireEZ are renowned for their excellence in high-volume sourcing. These tools utilize AI to quickly sift through large pools of candidates, identifying the most suitable matches efficiently.

2. How do AI recruiting tools streamline and optimize the hiring process?

AI recruiting tools streamline the hiring process by automating repetitive tasks such as resume screening and interview scheduling. Additionally, they provide data-driven insights that guide recruiters toward making more informed decisions, resulting in an overall more efficient and effective recruitment process.

3. How are AI sourcing tools changing the recruitment game?

AI sourcing tools are revolutionizing recruitment by automating and optimizing the sourcing process. They quickly identify and engage with potential candidates, saving recruiters valuable time and ensuring that the best candidates are found faster and more accurately than traditional methods.

What is a talent acquisition software? 

Talent acquisition software is a technological solution designed to streamline and automate various aspects of the recruitment process. 

It helps you source top talent, manage resumes, track applicants, and handle other admin tasks such as posting jobs, connecting and sharing feedback with candidates and clients, etc. which majorly saves time, increases productivity and helps in providing a positive candidate experience.

A TA software also comes with metrics and KPI dashboards to help you measure the success of your recruitment strategy, identify improvement areas and make informed hiring decisions.

Whether you need to create a career page to showcase your company culture, shortlist potential candidates, hire internationally or onboard new employees, this software is your one-stop solution for all your recruiting needs.

Key components of a talent acquisition software 

1. Applicant tracking system (ATS)

An applicant tracking system is a software application designed to streamline recruitment by automating and organizing the various steps involved in the hiring process.

It allows recruiters to manage resumes, job postings, and candidate communications, and ensure API security in one centralized location, making tracking and managing the talent acquisition process way easier. 

An ATS brings top-notch recruiting solutions to the fingertips of hiring professionals and also helps build a strong employer brand.

With the increase in use of remote work technology, these systems have become indispensable in managing hiring processes for globally distributed teams.

2. Brand building

Building a solid and recognizable brand is a must for attracting top talent.

A talent acquisition software can help you establish and promote the same by enabling you to create and distribute job postings on social media, job boards, and other platforms.

3. Job posting

A TA software can help you quickly post jobs to multiple job boards, social media platforms, and even your own website.

This way, whether you’re hiring for full-time, part-time, or even hybrid roles, it saves you time and effort and enables you to reach a wider audience.

4. Sourcing and recruiting

Sourcing and recruiting become super easy when using robust TA software.

It offers various tools for locating and appealing to prospective candidates from various sources like online resume databases and social media platforms. 

This helps in talent management and makes the hiring process more effective.

5. Analytics and reporting

Using analytics in talent acquisition provides valuable insights into the effectiveness of the process and helps identify errors. 

The software can provide detailed online reports on the number of applicants, time-to-hire, cost-per-hire, and other key metrics that help you set benchmarks and carry out background checks. Using advanced techniques like the watershed segmentation algorithm for accurate data analysis can further enhance these insights by precisely segmenting and analyzing candidate data. 

This also promotes the use of data and supports decision-making in the long run.

5 benefits of a talent acquisition software 

1. Faster candidate sourcing

A talent acquisition software can help you source candidates quickly and effortlessly through features like integration and job board posting.

It streamlines the process by automating manual tasks such as posting job ads, searching for candidates, and collecting resumes.

This saves recruiters time and allows them to quickly identify the most qualified candidates.

2. Collaborative hiring

Collaborative hiring evaluates the strengths of the team to make informed and efficient decisions, leading to the successful onboarding of top talent.

This solution also makes it easier for recruiters to collaborate, communicate with hiring managers, and make decisions effectively.

3. Automating manual tasks

With excellent talent acquisition tools, recruiters can get the same administrative duties done in less time and instead utilize the surplus hours to land top candidates. 

This software solution automates several tasks, such as parsing resumes, scheduling interviews, gathering feedback, organizing emails, and so much more

4. Improves candidate experience

Positive candidate experience should be one of your top priorities for hiring success in 2023, and a talent acquisition software helps you achieve the same.

Top talent drives the job market, and it is high time that companies focus on other employer branding and dedicate their efforts to providing a sweet onboarding experience. 

This will not only attract new talent but also help to retain the existing ones.

5. Promotes blind hiring

By using a recruitment solution, you can implement the best practices for diversity, equity, and inclusion in your company.

By hiding details like last name, gender, and profile picture, the software helps eliminate bias and allows for fair and impartial hiring decisions.

How to choose the right talent acquisition software? 

Choosing a talent acquisition software for your staffing firm is not that difficult, provided you know your company’s goals and requirements. Custom software development might be necessary to tailor the solution precisely to your requirements. If you decide to go down this road you will need to create seamless collaboration between the managers of the product and developers to ensure the final product meets your specific needs.

But keep in mind that there’s no such thing as a “perfect” recruiting software, so choose the one that supports your hiring goals.

Here is a three-step mini guide to help you get started:

Step 1: Define your goals and challenges

The first step is to recognize why you need to invest in a TA software.

List down the challenges your team faces when hiring candidates. It will give you a clear picture of what to look for in the new software.

Here are a few signs that indicate you need to invest in a recruiting software ASAP:

• If you struggle to find top-quality candidates quickly
• If you are receiving either too few or too many job applications
• If you want to strengthen your recruitment branding
• If administrative tasks are consuming all your time
• If your candidates are complaining about their experience
• If you are facing a lack of coordination in your hiring process

Step 2: Identify the “must-haves” and “nice-to-haves”

Once you have an idea of which features to look for, sit down with your hiring manager and recruitment team members to segregate them into must-haves and nice-to-haves. 

This list will help you focus on priority features when browsing the marketplace.

Here are a few examples-

• Easy-to-use UI
• Relevant customizations and integration options
• Security and privacy controls
• 24/7 customer support
• Bulk resume upload and AI parsing
• Customizable templates
• Skill testing and interview kits
• Hiring analytics and reports
• Mobile optimization

Step 3: Search and book

With the list of features in your hand, search different ATS vendors and see if their product matches your essential requirements. You can visit various review sites to gain more insight into each tool.

Narrow down all the software you like and book a demo with each to check them out live in action.

Fix your budget. There are countless ATS’ available in the market, all offering top-quality solutions that may entice you to spend more than your company can afford now. Beware!

Top 10 talent acquisition software to invest in 2024

1. Recruit CRM – Best overall!

Recruit CRM’s sophisticated ATS + CRM is one of the most sought-after talent acquisition software by high-volume recruiters and staffing agencies.

What makes Recruit CRM so unique?

• It has an intuitive and easy-to-use interface
• Its customer support team aims to solve its user queries within just 2 minutes
• It’s clear Kanban-style view helps recruiters organize their tasks better
• Their built-in reports make them stand out as the most significant asset

Free trial: Available (Lifetime)

Pricing: Check it out here.

2. Freshteam– Best for career site creation

Freshteam is a great HR software for creating branded, customizable career sites without the need for coding. It is one of the top preferences for businesses that need to improve their employer branding.

Why invest in Freshteam?

• Best for startups and small businesses
• Offers a vast integration library
• Good automation features

Free trial: Available for 21 days

Pricing: Starts from $71/month

3. Workable – Best for AI matching

Workable is an end-to-end SaaS-based recruitment and applicant tracking software that uses AI and Generative AI to connect businesses with qualified candidates.

Why invest in Workable?

• It can maintain a database of over 160 million job seekers and automatically offers at least 50 candidates every time recruiters post a job advertisement.
• It provides integration with 200+ job boards
• Workflows are easy to set up

Free trial: Available for 15 days

Pricing: $129/job posting/month

4. SmartRecruiters – Best for conversational recruiting

SmartRecruiters is an HR suite that enables hiring teams to attract top talents and build a genuine relationship with them through efficient communication. Its features include job advertising, AI recruiting, chatbot, text recruiting, etc.

Why invest in SmartRecruiters?

• It has a great mobile app, contributing to the recruiter’s flexibility
• It allows automated screening assessments
• Multiple internal and external communication options are available

Free trial: Not available

Pricing: Custom pricing upon request

5. Yello – Best for diversity recruiting

Yello is a leading recruitment platform for businesses to attract diverse talents from 7000+ campuses across the US. Its basic features include campus recruiting, built-in screening, events management, etc.

Why invest in Yello?

• It provides a mobile-friendly career site
• Offers integration with various branded job boards
• Provides in-person and online live training

Free trial: Not available

Pricing: Upon request

6. iCIMS – Best for customizable workflow

iCIMS Talent Cloud is a cloud-based talent acquisition software that enables recruiters to create dynamic candidate profiles and personalized workflow for different brands and departments.

Why invest in iCIMS?

• Simple user interface
• Excellent reporting and analytics tools
• They offer over 300 products that can be accessed and used by companies.

Free trial: Not available

Pricing: $1700/month

7. Workday – Best for collaborative hiring

Workday is one of the fastest-growing hiring platforms that enables hiring specialists to work collaboratively for seamless communication and feedback exchange.

Why invest in Workday?

• Its built-in collaboration features and third party-integrations are praiseworthy
• Helpful ready-made dashboards
• It helps centralize and secure candidate data

Free trial: Not available

Pricing: $100/year/user (excluding setup fees)

8. Greenhouse – Best for enhanced candidate engagement

Greenhouse is a recruiting software that helps small, mid-sized, and large enterprises make better hiring decisions and improve candidate engagement.

It provides features such as job postings, applicant tracking, resume management, candidate sourcing, interview scheduling, and offer management.

Why invest in Greenhouse?

• Internal chat integration for hiring teams
• Thirty pre-built reports and 310+ integration partners
• It offers self-interview scheduling features for candidates

Free trial: Not available

Pricing: $30 to $45/seat/year

9. LeverTRM – Best for referral tracking

LeverTRM is an end-to-end SaaS-based talent acquisition software that allows HR professionals to find and track referrals across multiple brands.

Why invest in LeverTRM?

• Solid tracking and reporting features
• Comprehensive training material
• It creates a visual representation of the candidate pipeline for better analysis

Free trial: Not available

Pricing: Custom pricing upon request 

10. Zoho Recruit – Best for sourcing and candidate identification

Zoho Recruit is an up-and-coming talent acquisition software that allows companies to organize and track multiple job openings, resumes, candidates, clients, etc., from a single interface.

Why invest in Zoho Recruit?

• It offers 50+ integration options
• Have a solid and intuitive mobile app
• Easy-to-use and customizable dashboards

Free trial: Available for 15 days

Pricing: Starting from $30/recruiter/month

5 best practices to make the most out of a talent acquisition software

1. Define your targets

To use your talent acquisition software to its highest potential, you must figure out the purpose it should solve for you. 

Ask questions like –

• What is the target candidate group I seek to reach? 
• What are the short-term and long-term goals I am currently aiming at? 
• What are the challenges that the hiring team is facing?

Identifying the immediate problems you are looking forward to solving can help you clear your vision of how to use the software.

2. Streamline your recruiting process

If your tech solution provides the advantage of automation at your fingertips, the wisest approach is to use it to your advantage. 

A talent acquisition software has endless possibilities in areas like resume screening, interview scheduling, candidate communications, and many more. 

Apply and implement these features extensively to streamline your talent acquisition process and improve employee experience.

Not only will it save you precious time and effort, but it will also let you focus on more crucial aspects of your job.

3. Utilize the data analytics

Staying on track with the recruiting metrics can change how you perceive hiring as a job overnight. 

From chalking out predictions based on historical data to helping you stay on track with the progress of your candidates, statistics are nothing but evidence-backed data that reflect the accurate picture of your recruitment scenario.

Use the report and analytics your talent acquisition tool curated to make better-informed decisions in every step of the process, and see for yourself how far it can take you.

4. Source candidates extensively

Sourcing candidates is one of the foundational challenges of recruitment. 

But having a hiring tool at your service can make this job a cakewalk. So, let your recruiting software do its job right by stretching it to its best capacity.

Show up on as many relevant platforms as possible, including job boards, social media, professional networks, and virtual phone numbers to directly reach candidates.. Try out new channels and techniques to source even better candidates from the same old portals.

Go all out with whatever seems feasible, and the software will take care of the rest in your favor.

5. Collaborate and improve

Encourage your hiring team to use the software religiously.

Advanced communication tools and an integrated interface help you share feedback and collaborate with your team. 

Team productivity will undoubtedly skyrocket with everyone on the same page and working towards a common goal. 

And this collective approach will also help you to assess each other’s performance on a routine basis and improve overall as a team.

Future trends in talent acquisition software

1. Virtual and hybrid recruitment

With remote work becoming increasingly prevalent nowadays, video interviews and hybrid recruitment will become a key trend in the talent acquisition software in the years to come. Additionally, you can use virtual phone numbers to call a number from your computer, which is cost-effective and reliable.

This trend will allow companies to reach and attract a larger pool of candidates from different locations, enjoying broad exposure while dodging the traditional limitations of geographical barriers that were brought about earlier.

2. Automated communication and chatbots

Chatbots will play a more significant role in improving the convenience that hiring software can provide to recruiters to bridge communication gaps.

By handling tasks such as initial candidate screening, scheduling interviews, and answering frequently asked questions, it can help organizations overcome the lack of effective interaction and collaboration. 

3. Employee referral programs

Employee referral programs will continue to be a valuable source of talent for several companies. 

So, to meet the growing needs, recruiting solutions will also continue to facilitate and automate these programs even more efficiently for a seamless placement experience.

4. Diversity, equity, and inclusion

The new age solutions will incorporate the diversity, equity, and inclusion factors into their processes more actively and holistically. 

This upgrade will make it easier for organizations to identify and hire diverse talent and track the diversity of their candidate pipeline and workforce. 

As a result, reaching your DE&I targets will no longer be challenging.

5. Real-time data analytics

The future-proof talent acquisition tools will level up recruiting technology by offering real-time data and analytics to business entities. 

The advanced technology will help you gain better insights into your recruitment processes and their details, allowing you to make data-driven decisions and continuously improve your hiring strategies.

Key takeaways

Here are the top 5 takeaways – 

• Talent acquisition software significantly streamlines and optimizes the recruitment process and can be of great use to achieving your goals. 
• It has proven to be very effective in building a solid employer brand and smoothening the onboarding process. 
• Choosing the right talent acquisition software involves considering your organization’s size, budget, and specific requirements. So be sure to research before entering the market looking for one. 
• To make the most of your investment, train your team, stay informed, and be open to new ideas. 

Frequently asked questions (FAQs)

1. What is talent acquisition?

Talent acquisition refers to the systematic approach companies use to assess their future talent needs concerning their business objectives, discover and cultivate the best talent sources, and carry out the plan by recruiting, assessing, and integrating new hires. 

It is typically carried out by the human resources department in close partnership with talent acquisition experts, incorporating input from top-level management.

2. Is talent acquisition considered a part of human resources?

The human resources department typically oversees talent acquisition.

In specific organizations, it may exist as a separate entity working closely with HR. The talent acquisition team is responsible for promoting the company’s image, assessing suitable candidates, and ensuring compliance with all hiring regulations.

3. How does talent acquisition software make things better for job applicants?

Everyone appreciates a smooth, respectful job application process, and that’s exactly what talent acquisition software helps provide. It ensures that candidates are kept in the loop with timely updates and personalized messages, making the entire process transparent and straightforward. This level of attention not only makes candidates feel valued but also boosts your company’s reputation as a great place to work.

So, are you ready to step up your talent acquisition game? Learn how Recruit CRM can help you do the same with its cutting-edge technology and power-packed features. 

Happy recruiting